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Examples of Mini-Grant Uses

Distinguished Guest Speaker Honoraria

Grants may be used to invite distinguished guest speakers to visit undergraduate classes. For faculty, a maximum of $150 per speaker (with a total of no more than $300 per class, per quarter) will be funded. For TAs, a maximum of $75 per speaker will be funded. Publicity, travel, parking, and per diem expenses cannot be included. Full-time UCLA employees and students are not eligible. Employees from other UC campuses can only be approved if another expert is not available. Visitors on certain visas may be restricted from eligibility. The departmental account officer (AA or MSO) may have information on visa regulations, or call the Payroll Office at (310) 267-5774.

Field Trips

Grants may be used to partially assist with transportation costs for field instruction at off-campus sites within California. Air transportation costs are not eligible. Lodging and meals are not included, nor are entry fees to museums, art galleries, or theaters. The application form should include the trip destination and the number of students traveling. In addition, the trip budget should specify the type of vehicle to be used and estimated mileage. Arrangements for Fleet and Transit Services can be made by the home department.

Instructional Media

Grants may be used to rent, purchase, duplicate or produce materials for instruction. Media such as audio tapes, CD-ROMs, films, DVDs, graphics, photos, slides, and videos may be eligible. Check the UCLA Library Catalog to see if the Instructional Media Collections and Services Library owns a title before submitting a request. Media Library staff are also available to help research appropriate course materials. For help with production of multimedia materials, consult with the relevant OID service unit (Teaching Enhancement Center, Instructional Media Production). Requests to schedule Audio Visual Services should also be made in advance.

Applications for rental or purchase of instructional media materials must be submitted through the Instructional Media Collections and Services Library to ensure the best price and the inclusion of any service charges. Purchased titles usually remain in the Instructional Media Library collection. Some restrictions apply for computer-based media. Instructional software may be purchased if it is directly related to a specific course. Mini-grants may not be used for the purchase of developmental or general-purpose software, such as word processing, graphic, photo, statistical, spreadsheet, or database-management software. Hardware and peripherals are not eligible.

Minor Projects

Grants may be used for a variety of small-scale projects that create new curricula, materials, or activities for undergraduate classes. Curricular development or research assistant support may be available for courses. Materials and activities that enhance instruction, including classroom demonstrations or student projects, may also be eligible for funding. Once obtained, instructional materials should remain as departmental property so that other faculty may have access to them.

Departmental TA Training Programs

Grants may be used to develop departmental TA training activities. Specialized workshops or other activities may be funded for departments with existing TA training programs. New departmental training programs may be instituted where none currently exist. Applications may be sponsored by faculty, staff, or teaching assistants. Sponsorship of an application does not detract from an individual's maximum allowable yearly sum, nor from their right to submit applications for other courses. The CIIP Subcommittee on TA Training reviews these grant applications.

TA Mini-Grants

TA mini-grants may be used for any of the above listed categories. Other requests may also be granted on an individual case basis. Application forms for TA mini-grants are mailed to departments, or are available in the OID office. TAs should not use instructor forms. TAs may apply for mini-grants in amounts up to $250 per academic year. Distinguished guest speaker honoraria are limited to $75 per speaker. It may not be possible to fund mini-grants for both TAs and faculty in the same course, therefore efforts should be made to coordinate requests before submission.

Next: Accounting Procedures

For more information
Instructional Improvement Mini-Grants Program
Office of Instructional Development
60 Powell Library Building
310 825-2790


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